As Content Managers learn of events that should be shared to a specific campus or to the whole organization, they add events to the shared calendar for that campus or for the Org.
This article describes how to add an event to a shared calendar.
There are two ways to add an event to a shared calendar. From the Shared Calendar l Invite the Shared Calendar.
From the Shared Calendar
1. Visit Outlook.
2. Click on the Calendar Icon.
3. Scroll down to People's calendars.
4. Select the shared calendar.
If you don't see the shared calendar, you need to add it. Click here to learn how to do so.
5. Click on the day and time you want to add the event to.
6. Add the Title of the event.
Make sure to add an emoji before the title and then one space. This helps a user delineate between events on the Intranet listing.
On a PC, click Windows Logo Key and the period button at the same time to have the emoji menu pop-up. On a mac, click Control, Command, and Space Bar at the same time.
7. Edit the time of your event.
8. Select the Location for your event.
If it's a Teams meeting, click More Options to add a Teams call, or if you already have a link, paste it directly into the Location field.
9. Enter a Description for the event.
10. Click Send.
Your event has been created and added to the Intranet calendar for that location or for all staff!
Invite the Shared Calendar
If you already have a scheduled meeting for the event you'd like to add to the shared calendar for your campus or for all staff, you can simply invite the shared calendar as an attendee and then accept the invite.
1. Click on the event you've already scheduled.
2. Click Edit.
3. Click More options.
4. Enter the email address of the shared calendar you'd like to add the event to.
5. Click Send.
6. Select the shared calendar.
7. Click on the event.
8. Click Yes.
Your event has now been added to the shared calendar on the Intranet.
